Dijit.app

How to convert delivery notes to Excel automatically with AI

Discover the definitive solution to automate the conversion of physical and digital delivery notes into organized Excel sheets, eliminating manual transcription and optimizing your business logistics management.

Perfect Excel format
10 seconds per delivery note
99% data accuracy

The ability to convert delivery notes to Excel automatically represents a revolution in business logistics management. With Dijit.app, any physical or digital delivery note is transformed into a perfectly structured Excel sheet in seconds. This automation completely eliminates manual transcription, reduces errors, and frees up valuable time for strategic tasks.

Our specialized AI system not only recognizes text, but automatically identifies the structure of each delivery note: suppliers, dates, products, quantities, and amounts. The data is intelligently organized into predefined Excel columns, creating spreadsheets ready for analysis, reporting, or integration with ERP systems. The result is impressive: what used to take hours of manual work is now completed automatically.

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DELIVERY NOTE
EXCEL
A
B
C
D
1
2
3
4
5
6
7
8

Advanced technology to convert
delivery notes to Excel

The process to convert delivery notes to Excel combines cutting-edge technologies that work in perfect sync. OCR (Optical Character Recognition) captures every visual element of the delivery note, transforming printed or handwritten information into processable digital data.

Specialized artificial intelligence interprets this data, identifies specific delivery note patterns, and automatically structures the information in Excel format. This technological combination ensures that any delivery note is turned into a perfectly organized spreadsheet ready to use.

Specialized OCR: From delivery note to structured text

OCR optimized for delivery notes automatically recognizes the typical structure of these business documents, identifying headers, product tables, and critical data fields with exceptional accuracy.

Our OCR system to convert delivery notes to Excel includes specific capabilities:

  • Recognition of variable delivery note formats with accuracy above 99% in standard documents
  • Processing of photographed, scanned, or digitally received delivery notes without loss of quality
  • Automatic detection of product tables, quantities, prices, and totals while preserving relationships
  • Interpretation of dates, product codes, and references in multiple formats simultaneously
  • Ability to process delivery notes with additional marks, stamps, or handwritten annotations

This specialization ensures that every element of the delivery note is captured correctly for subsequent conversion into structured Excel.

DELIVERY NOTE
EXTRACTED TEXT
Supplier: ABC SUPPLIES

Date: 24/06/2025

Delivery Note No.: ALB-789456

Products:
- Material A: 50 units
- Material B: 30 units
- Material C: 20 units

Total: €300.00

Advanced AI: Intelligent transformation to Excel

Specialized artificial intelligence analyzes the extracted text to convert delivery notes to Excel with an optimal structure. It automatically identifies data types, relationships between fields, and organizes the information according to Excel best practices.

Advanced AI capabilities for Excel conversion include:

  • Automatic creation of appropriate columns (Date, Supplier, Product, Quantity, Price) with no setup required
  • Intelligent data structuring with native Excel formats for dates, numbers, and currencies
  • Automatic separation of individual products into independent rows while preserving relationships
  • Generation of Excel formulas for totals, subtotals, and taxes automatically
  • Continuous adaptation to new delivery note formats through evolving machine learning

The result is a perfectly structured Excel sheet, with organized data, correct formats, and functional formulas, ready for immediate business analysis and integration with existing systems.

EXTRACTED DATA
Supplier: ABC SUPPLIES
Date: 24/06/2025
Material A: 50 units
Material B: 30 units
Material C: 20 units
Total: €300.00
EXCEL SHEET
A
B
C
1
2
3
4
5
6

Why automatically convert delivery notes to Excel?

Advantages of using Dijit.app in your company

Immediate analysis and reporting

Converting delivery notes to Excel instantly transforms logistics data into analyzable information. With Dijit.app, every processed delivery note automatically feeds structured spreadsheets that enable immediate analysis of suppliers, products, quantities, and costs. This immediate analytical capability eliminates waiting times and makes it easier to make decisions based on up-to-date data. Data is automatically organized into predefined columns, making it possible to implement KPIs and logistics performance metrics without additional setup.

The generated Excel sheets include native formatting for dates, numbers, and currencies, enabling automatic calculations, dynamic charts, and executive reports. The information is organized ready for analysis without requiring additional manipulation, speeding up reporting processes and improving strategic decision-making. In addition, full compatibility with Power BI and other Business Intelligence tools makes it possible to create automated business dashboards that update in real time.

Automatic Charts
Dynamic Totals
Ready Reports
Real case: A construction company that processed 80 delivery notes per week managed to reduce the time needed to generate monthly reports from 6 hours to 15 minutes. By automatically converting delivery notes to Excel, they can identify cost trends, optimize supplier relationships, and detect budget deviations in real time.

Revolutionary processing speed

The speed of converting delivery notes to Excel with Dijit.app exponentially outperforms any manual process. While manually transcribing a delivery note into Excel can take 15-20 minutes, our automated system completes the task in less than 10 seconds, including formatting, validation, and data structuring. This speed remains constant regardless of the delivery note's complexity or the number of product lines it contains.

This exceptional speed makes it possible to process complete batches of delivery notes simultaneously, updating Excel sheets massively without human intervention. Multiplying efficiency frees up human resources for strategic tasks while ensuring logistics information is always up to date and available for immediate analysis. Parallel processing makes it possible to handle hundreds of documents simultaneously, scaling automatically according to operational needs without performance loss.

Manual Process
15-20 min
→
Dijit.app
10 sec

Perfect Excel formatting and total accuracy

Converting delivery notes to Excel with Dijit.app guarantees native Excel formatting with the correct data types automatically. Dates are formatted as Excel dates, numbers as numeric values, and currencies with monetary formatting, enabling calculations, filters, and immediate analysis without additional conversions. Artificial intelligence automatically recognizes different currencies, measurement systems, and regional formats, adapting to international commercial documentation standards.

Extraction accuracy reaches 99.8% on standard delivery notes, significantly outperforming human reliability. This consistent accuracy eliminates transcription errors, ensures data integrity, and facilitates audits, regulatory compliance, and accurate financial reporting without subsequent manual reviews. Cross-validation algorithms automatically verify consistency between totals, subtotals, and taxes, detecting possible inconsistencies before generating the final file.

Logistics sector: A transport company that converts delivery notes to Excel daily processed 15,000 documents in 3 months with an error rate below 0.1%. This represented a saving of 180 monthly hours in corrections and a 40% improvement in customer invoicing accuracy.

Enterprise integration and scalability

The ability to convert delivery notes to Excel integrates seamlessly with existing enterprise systems through advanced APIs. The generated Excel sheets can automatically feed ERPs, accounting systems, BI platforms, and logistics management tools, creating unified and consistent data flows. The REST API architecture enables custom integrations with any enterprise system, facilitating bidirectional data synchronization and maintaining full document traceability.

The system's scalability makes it possible to process from dozens to thousands of delivery notes per day without performance degradation. This enterprise capability adapts to business growth, ensuring the solution evolves with organizational needs without requiring infrastructure or process changes. Elastic cloud infrastructure enables processing spikes during high-demand periods, ensuring 24/7 availability and consistent response times regardless of document volume.

Delivery Note
→
Excel
→
ERP/CRM
Manufacturing company: Implemented Dijit.app to convert delivery notes to Excel and connect with its SAP ERP. It processed 500+ delivery notes daily automatically, reducing inventory update time from 4 hours to real time, improving production planning and reducing storage costs by 22%.

How to convert delivery notes to Excel in 4 steps

Follow this complete guide to transform any physical or digital delivery note into a perfectly structured Excel sheet. The process is intuitive, fast, and requires no prior technical knowledge.

1

Capture and upload delivery notes

The first step to convert delivery notes to Excel is to get the documents into digital format. Dijit.app accepts multiple delivery note formats: smartphone photos, scanned documents, digital PDFs, emails with attached delivery notes, and screenshots.

To ensure optimal results when converting delivery notes to Excel, make sure the document is well lit, fully visible, and legible. The system includes automatic image enhancement that optimizes quality, contrast, and sharpness before processing.

Mobile photo
Scanned
Digital PDF
Email attachment
Tip for better results
For wrinkled delivery notes or those with marks, place them on a flat surface before taking the photo. If you use a smartphone, keep the device parallel to the document and make sure all corners are visible in the image.
2

Excel structure configuration

Once the delivery note is uploaded, configure how you want the information structured in Excel. Dijit.app includes predefined templates optimized to convert delivery notes to Excel with the most commonly used columns: Date, Supplier, Product, Quantity, Unit Price, and Total Amount.

The setup is visual and intuitive. You can customize the columns according to your specific needs or use our standard templates. Dijit.app will remember your preferences for future delivery notes from the same supplier, fully automating the setup process.

Typical columns for delivery notes:

Delivery Date Excel date
Supplier Text
Delivery Note Number Alphanumeric
Product Text
Quantity Numeric
Amount Monetary (€)
Smart setup
If you regularly work with the same suppliers, Dijit.app automatically learns their specific formats and adjusts the Excel column setup for each one, optimizing conversion accuracy.
3

Automatic AI processing

In this critical phase, Dijit.app's specialized AI processes the delivery note to convert delivery notes to Excel with maximum accuracy. The system combines advanced OCR, pattern recognition, and intelligent structuring to extract each configured field.

Processing includes automatic data validation, consistency checks between fields (dates, calculations, formats), and structuring according to the specified Excel columns. The entire process is completed in seconds, automatically transforming complex information into organized data.

OCR Analysis
AI Extraction
Validation
Final Excel
Intelligent processing
During processing, you can monitor progress in real time. Dijit.app shows which fields have been successfully extracted and flags any data that may require manual review for maximum accuracy.
4

Download and use the Excel sheet

The final step in the process to convert delivery notes to Excel is to download and use the generated spreadsheet. Dijit.app creates Excel files (.xlsx) with native formats: dates as Excel dates, numbers as numeric values, and currencies with the correct monetary format.

The data is automatically organized into perfectly structured rows and columns, ready for analysis, reporting, or integration with business systems. Each product in the delivery note becomes an independent row, preserving relationships and enabling immediate detailed analysis.

Preview of the generated Excel:

A
B
C
D
1
Date
Supplier
Product
Quantity
2
24/06/25
ABC SL
Mat. A
50
3
24/06/25
ABC SL
Mat. B
30
4
24/06/25
ABC SL
Mat. C
20
Immediate use
The generated Excel files are fully compatible with Microsoft Excel, Google Sheets, and LibreOffice Calc. They include native formats that allow calculations, filters, pivot tables, and charts immediately after download.

How to automatically convert delivery notes to Excel

Discover how different sectors are leveraging Dijit.app technology to convert delivery notes to Excel automatically, eliminating manual work and improving accuracy in business data management.

convert delivery notes to excel supermarkets
Supermarkets

Inventory and supplier control

Supermarkets handle hundreds of delivery notes daily from different suppliers. With Dijit.app, they can convert delivery notes to Excel automatically, organizing delivery data, quantities, and prices.

This enables precise inventory control and efficient supplier relationship management, improving traceability and reducing manual entry errors.

90%
less time
99%
accuracy
48h
ROI
convert delivery notes to excel consulting firms
Consulting firms

Document management for clients

Consulting firms process delivery notes from multiple business clients. By converting delivery notes to Excel with Dijit.app, they automate data capture and organize information by client and date.

This automation enables them to offer a faster and more accurate service to their clients, significantly reducing processing times and eliminating human errors.

75%
fewer errors
20h
weekly savings
40%
more efficient
convert delivery notes to excel construction
Construction

Material control by project

In construction, each delivery note represents materials delivered to specific job sites. Dijit.app makes it possible to convert delivery notes to Excel, automatically organizing them by project code and material type.

This makes it easier to control project costs, certify work progress, and accurately track material consumption, improving the profitability of each project.

85%
faster
5x
productivity
-50%
management time

Need to convert delivery notes to Excel automatically?

Join thousands of companies that have already automated their delivery note management with Dijit.app

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